As a small business owner one of the most important things you can do to streamline day to day operations is invest in good fleet management software. This is software that captures all the important information about your fleet, breaks it down and allows you to see how you are doing at a glance. When you start talking to fleet management software companies they will all try and convince you that their product is the best. Do not make the mistake of buying before you ask the following important questions:
Will the system help you achieve your goals?
In order to be able to answer this question you have to know what your goals are. What do you want your fleet to be able to do? Do you want it to deliver supplies to customers? Is it for use by the sales and marketing team? Are you managing taxis? Do you need your fleet to drive VIPs around? Establishing your goals is important because fleet management systems come in all shapes and sizes. There are some that are made specifically for companies that operate smaller vehicles that are operated by a sales team, others that are made for fleets that travel cross-country, some that are made to track only fuel usage and mileage and so on. As you shop for a fleet management app you must be very clear about what your goals are.
Is the fleet management app compatible with mobile use?
This may seem almost obvious – what is the point of having an app if it cannot be used on a mobile phone? Here is what you may not know – not all fleet management apps are created for mobile. There are some that can only be operated on a computer, which means that drivers are excluded from its use. The best fleet management apps allow drivers to access the relevant parts of the software; they are able to key in destinations, routes, mileage, fuel stops and so on. Your fleet management app vendor should be able to provide software that can be installed in different types of mobile phones and used with ease.
Can the fleet management software be integrated with existing systems?
This is one of the most important features – any fleet management app that you invest in should be able to integrate with software that is used in the office. If, for example, your salesmen are required to key in destinations and mileage into the app every day, this information should seamlessly integrate into their sales app to increase efficiency and reduce the possibility of errors.
Can the app accommodate a growing business?
As you become bigger so will your fleet. You may have only 10 vehicles today, but in another 5 years you may have 100. You want to buy a fleet management app that is able to accommodate your business as it grows. Ideally, the vendor should offer different packages so that you can upgrade as your fleet gets bigger.